Processing of your personal data in connection with your customer relationship with Expo Partner ApS
Expo Partner ApS has registered personal data about you if:
In this context, we are required under data protection legislation to provide you with information on how we process your data.
If you are a contact person for a customer, you are encouraged to share this document with other contact persons at the customer who already have or will have contact with Expo Partner ApS.
Expo Partner ApS is the data controller for the processing of your personal data. You can contact Expo Partner ApS at info@expopartner.dk or by phone at +45 86 60 16 06.
We do not process sensitive personal data about you, only general personal data. This includes, for customers, basic information such as name, address, phone number, email address, as well as payment information and purchase history.
As a contact person for a customer, we process basic information such as your name, phone number, email address, and job title.
There are several purposes for processing your data:
As a general rule, processing personal data is unlawful unless there is a legal basis.
At Expo Partner ApS, we rely on the following legal bases depending on whether you are a customer or a contact person:
The primary legal basis is the agreement between you and Expo Partner ApS regarding the purchase of our services, which necessarily involves processing your personal data, cf. Article 6(1)(b) of the General Data Protection Regulation (GDPR).
The legal basis may also be compliance with a legal obligation, cf. Article 6(1)(c) GDPR. For example, Expo Partner ApS is required under the Danish Bookkeeping Act to retain accounting records for up to 5 years plus the current year.
Additionally, the legal basis may be Expo Partner ApS’ legitimate interest in carrying out certain processing activities, cf. Article 6(1)(f) GDPR. This may apply, for example, in connection with debt collection or storing data for documentation purposes.
If you are not a customer but affiliated with a company that is a customer, the legal basis is Expo Partner ApS’ legitimate interest in maintaining a customer database containing contact details, enabling us to manage the customer relationship, cf. Article 6(1)(f) GDPR.
The legal basis may also be compliance with legal obligations, cf. Article 6(1)(c) GDPR. For example, Expo Partner ApS is required under the Danish Bookkeeping Act to retain accounting records for up to 5 years plus the current year.
As a general rule, all data will be deleted no later than 5 years after the end of the year in which the customer relationship ended.
In special cases, where there is a risk of a legal dispute with a customer or a person affiliated with a customer company, the data may be retained for documentation purposes until the claim is time-barred or finally resolved by a court.
As a general rule, your data is not shared with third parties. However, depending on the circumstances—particularly in the event of a legal dispute—data may be shared with lawyers, auditors, courts, public authorities, and insurance companies.
Under the GDPR, you have the following rights in relation to Expo Partner ApS:
If you wish to exercise your rights, please contact us.
You have the right to access the personal data we process about you, as well as additional information.
You have the right to have inaccurate personal data about you corrected.
In certain cases, you have the right to have your data deleted before our general deletion deadline.
In certain cases, you have the right to restrict the processing of your personal data. If processing is restricted, we may only process the data—with the exception of storage—with your consent, or for the establishment, exercise, or defense of legal claims, or to protect a person or important public interests.
In certain cases, you have the right to object to our otherwise lawful processing of your personal data. You may also object to processing for direct marketing purposes.
In certain cases, you have the right to receive your personal data in a structured, commonly used, and machine-readable format and to have those data transmitted from one controller to another without hindrance.
If you believe that the processing of your data violates data protection laws, you may lodge a complaint with us. If you disagree with our assessment, you may file a complaint with the Danish Data Protection Agency (Datatilsynet).
Datatilsynet can be contacted at dt@datatilsynet.dk or by phone at +45 33 19 32 00. You can also visit datatilsynet.dk for more information about your rights as a data subject.
